One of our challenges was the Application delivery strategy. It was a heavy discussed topic as we faced the typical topic of “Application – Collection – AD Group methodology”, why change something that has worked for so many years ?
ServiceNow today is providing an application catalog for users to request their software, but once the software has been requested a ticket gets created and delivered to the helpdesk queue ==> where an engineer takes the user or device object and populates it in an AD Group. I guess most of us are familiar with this, since it’s probably the most common setup seen in a lot of companies.
As we are getting more and more user driven improvements in the latest version(s) of ConfigMgr, we wanted to take advantage of the nice and shiny new application approval process. Like the product team promotes, we want to avoid creating 500+ collections and instead be like cool kids going almost collection-less!
The goal was set, to go almost collection-less and have it fully automated using ServiceNow as the “orchestration” tool which will approve / trigger the approval requests. Due to hectic Project Planning etc. the full automation part will be integrated later this year, however we needed something now so that we could keep our “vision” of going collection-less and avoid creating any more application AD Groups!
This is where we thought Tenant Attach would come into play, we are not going to explain what Tenant Attach is. There are many good blogs about it.
One thing of Tenant Attach we are focused on is the “Application (Preview)” feature. Could this provide us with a temporary solution to approve / push the application installation part – to avoid setting up all these AD Groups and Collections again?
At our customer’s helpdesk, they don’t have real administrative privileges in the CM console. They are just capable of doing the normal helpdesk stuff (remote control, reporting + HW Inventory).
Now we have explained our scenario, let’s go technical.
We have our Helpdesk Group, which in our lab environment has 1 user in it called “helpdesk”
This user is synced as a hybrid identity to AAD.
Shoutout to Microsoft: it would be cool that there would be a possibility to use AAD Only accounts in CM console .. a lot of customers have on-prem only Admin accounts & AAD Only Admin accounts!
I’ve setup a few test deployments to my “test – user collection”, 2 of them require approval (based on client settings they will be hidden in software center)
Our test device:
So, that’s looking good. Let’s go into Tenant Attach now (everything has already been setup & synced)
We’ll be using the helpdesk account, since he/she will be “handling the ticket”:
Let’s open the application (preview) feature
The user targeted applications are visible, you already notice that we have more applications visible compared to what the actual user would be able to see in software center (this because we hide the apps that would need approval)
Good .. now let’s try to install 7-zip
Hmmm, not what we were hoping for .. time to open the logs. Browsing the documentation it seems that we should look the adminservice.log
Ok, so the adminservice is trying to execute the SMS_ApplicationRequest.CreateApprovedRequest as my Helpdesk user .. so this means that my helpdesk user does not have enough privileges in ConfigMgr to execute this task.
Now the tricky Part, and this will be the case in most companies, what if your helpdesk doesn’t have any real administrative privileges in Configuration Manager ? as you already noticed our helpdesk user only has “Read Only Analyst + Remote Tools Operator”, we don’t really want to give them more.
Back to the documentation part, this brings us here
So let’s create a custom security role for this and link it to our helpdesk group:
Back to Tenant Attach & let’s try again.
Oh yeah, this is looking great.
Ok cool, but now let’s try it for one of the hidden apps. Because that’s the main goal behind this exercise.
Yes! It works
Checking the console now, we can see that following approvals have been created & approved via the Adminservice.
If you’re still reading beyond this point, that’s it. A (not so) quick write-down of what we have been trying to accomplish.
This is a really cool feature, that i’m convinced about will bring a lot of value to your helpdesk. You can enable your helpdesk to do these actions without having a footprint on the CM console. (using your phone for example when your out for grocery shopping)
If you’re a small shop, and you’re not looking to invest in a ServiceNow or other tool, this is an easy and transparent way to empower your helpdesk.
Bigger shops who’ve been looking for a way to get away from those pesky install/uninstall collections. look into it, you might have the same use-case as we have just worked out.